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Kean University's Office of Human Resources utilizes Workday for its Payroll and HR record keeping needs. The system offers dynamic self-service options, allowing employees to view and manage their employment and personal information from one place anytime, anywhere. 

Have questions about Workday? Please send an email to us at workday@kean.edu.

Training Materials & Resources

• Workday People Experience Reference Guide
• Who to Contact
• Workday Glossary of Terms
• Employee Photo Guidelines
• My Guide - Accessing Workday Mobile App
• My Guide - General Navigation & User Basics
  • Workday Basics Videos:  &

Employee Self Service Information

• My Guide - Employee Self-Service (Provides instructions on updating personal Information. Please note that all address changes must also be made in for State Health Benefits purposes.)
• My Guide - Preferred Name Changes
• Maintaining Emergency Contacts in Workday

Benefits Information

• My Guide - Change Beneficiaries - Lincoln Financial Group Employee Voluntary Life and/or AD&D Insurance Only
• My Guide - Change Benefits for Open Enrollment - Lincoln Financial Group Voluntary Life and/or AD&D Insurance, Vision and Legal Plans Only
• My Guide - Change Benefits - Enroll/Update 403b & 403b ROTH

Payroll Information

• 2026 Pay Schedule
• 2025 Pay Schedule
• Accessing Your W-2 in Workday
• My Guide - Viewing Your Payslip
• My Guide - Updating your Withholding Elections
• My Guide - Managing your Payment Elections (Direct Deposit)
• How to View Period Activity Pay in Workday

Time & Attendance Information

For Employees

• My Guide - Time Off Plans & Balances
• My Guide - Requesting Time Off
• My Guide - Correcting Time Off Requests
• My Guide - Clocking In & Out **Please note that clocking in/out is required ONLY for part-time, hourly and non-exempt employees**
• My Guide - Submitting Your Time Worked (for PT, hourly & non-exempt employees)
• My Guide - Submitting Overtime
• Troubleshooting:
  • Common Errors - Adjusting AutoFill Schedule for Paid Time Off
• Compensatory Time form for worked holidays

For Supervisors & Timekeepers

• My Guide - Approving Time Off Requests
• My Guide - Reviewing Time Worked for Hourly Employees
• My Guide - Approving Time Cards for Hourly & Non-Exempt Employees
• My Guide - Entering Time for Hourly Employees
• Troubleshooting:
  • Common Errors - Correcting Unmatched Punches
  • Common Errors - Unsubmitted Timesheets 

Recruiting Information

For External Applicants: 

• My Guide - Applying to a Job as an External Candidate

For Hiring Managers & Search Committee Members 

• My Guide - Interview & Offer for Hiring Managers
• My Guide - Search Committee Participant Guide 

Managerial Evaluation Information

Guide for Employees Being Evaluated

• My Guide - Managerial Evaluation Guide for Employees

For Managerial Supervisors & Next Level Management: 

• My Guide - Managerial Evaluation Guide for Supervisors & Next Level Managers

Supervisory/Cost Center Change Request

• My Guide - Supervisory Organization Change Request
• My Guide - Cost Center Change Request

Faculty Staff Meal Plan Request

• My Guide - Faculty/Staff Meal Plan Request

Outside Activity Questionnaire

• My Guide - Outside Activity Questionnaire Completion - Full Time Faculty & Staff
• My Guide - Outside Employment Questionnaire - Adjuncts and Academic Specialists

For Managers 

• My Guide - Outside Activity Questionnaire - Processing Guide for Managers

Tuition Waiver Information

• My Guide - Employee Tuition Waiver Application
• My Guide - Dependent Tuition Waiver Application
• My Guide - Spouse/Civil Union Partner Application

If you have any questions, please contact us via email at Workday@kean.edu.